When writing a letter to your elected officials there are several things to remember.
A good letter should give a complete but brief account of your complaint or request, eliminating unrelated information.
Include your full name, correct address, and a phone number both at work and at home. If an inquiry involves an agency that uses an identifying case or file number (example: Social Security number), it is important to include the number in order to locate records quickly.
Include the name of the agency and individual with whom you have dealt concerning the problem. Do not abbreviate, because someone else might not understand your abbreviations. Correct, brief, but complete information means faster and more accurate assistance in your request for help.